Benefits Coordinator Grand Prairie, TX)
Benefits Coordinator
Immediate opportunity for a Benefits Coordinator to join a top-notch company experiencing rapid growth!
RESPONSIBILITIES:
- Transaction Processing: Process benefit transactions such as enrollments, life events, terminations, and employment status changes in alignment with plan rules, ERISA, and HIPAA requirements.
- Associate Support: Provide timely and accurate responses to associate and HR inquiries regarding benefit plans, eligibility, and processes using multiple communication channels (email, case management system, phone).
- System Maintenance & Audits: Maintain and audit benefits data in HR systems (e.g., SuccessFactors, Benefit Focus), ensuring data integrity and supporting ongoing compliance efforts.
- Regulatory Compliance: Ensure adherence to legal requirements including HIPAA, COBRA, QLEs, and Qualified Medical Child Support Orders (QMCSOs). Maintain confidentiality and privacy of sensitive benefit information.
- Open Enrollment Support: Support annual open enrollment efforts, including system testing, data auditing, and responding to associate questions to ensure a smooth enrollment process.
- Wellness Program Administration: Serve as the point of contact for our wellness program, respond to associate inquiries, and conduct routine audits of program data and surcharge reporting.
- Vendor Support & Error Resolution: Investigate and resolve vendor error reports and discrepancies; collaborate with vendors and internal teams to ensure seamless file integrations and service delivery.
- Invoice and Finance Coordination: Prepare and submit monthly benefit invoices; collaborate with the Finance team on payment processing, reconciliation, and audit follow-up.
- Documentation and Process Improvement: Draft and maintain process documents, SOPs, and job aids; identify opportunities to streamline and improve benefits workflows and tools.
- Reporting and Data Requests: Fulfill requests for benefit verifications, plan data (e.g., Medicare or census), and reporting needs from vendors, internal stakeholders, and compliance audits.
- Benefits Administration during Leave of Absence: Work with the Leave Management Team to update employee benefit records and qualifying life events at the start and end of a leave of absence. Remain in contact with the employee on leave concerning payment of premiums and cancellation/reinstatement of benefits.
This is a 6+ month contract position in Grand Prairie. Enjoy a hybrid work environment, working onsite Monday/Wednesday/Friday.
Visionaire Partners offers all full-time W2 contractors a comprehensive benefits package for the contractor, their spouses/domestic partners, and dependents. Options include 401k with up to 4% match, medical, dental, vision, life insurance, short and long-term disability, critical illness, hospital indemnity, accident coverage, and Medical and Dependent Care Flexible Spending Accounts.
REQUIRED SKILLS:
- 3-5 years of experience administering employee benefit plans in a corporate environment.
- Bachelor’s degree in Human Resources, Business Administration, or related field required.
- ???????Experience with and understanding benefits billing and reconciliation.
- Have a complete understanding and knowledge of laws and regulations that affect employee benefit plans (i.e. HIPAA, PHI, QLEs and COBRA requirements)
- Experience with HRIS platforms such as SAP SuccessFactors and vendor portals (e.g., Benefit Focus) preferred.
- Proficiency in Microsoft Excel, Word, Outlook, and Microsoft Teams.
- Ability to analyze data and generate reports. Familiarity with file feeds and data integrations.
- Strong customer service and communication skills
- Ability to prioritize and manage multiple tasks to meet deadlines
- Strong attention to detail and analytical thinking
- Ability to work independently and as part of a collaborative team
- Sound judgment in handling confidential and sensitive information
Must be authorized to work in the US. Sponsorships are not available.